i-BarKes – Case Property Management System
1. Introduction
This Privacy Policy explains how the i-BarKes system collects, uses, stores, and protects personal data in accordance with the Personal Data Protection Act 2010 (“PDPA”).
This system is intended strictly for use by authorized personnel within the Criminal Investigation Department (CID) of the Royal Malaysia Police (PDRM).
2. Types of Personal Data Collected
The system may collect and process the following data:
A. Officer Information
- Full Name
- Rank / Position
- Badge Number
- Department / IPD
- Contact Information (Email, Phone Number)
B. System Usage Data
- Login timestamps
- IP address
- Device information
- Activity logs (audit trail)
C. Case-Related Data
- Case number
- Officer in charge (IO/AIO)
- Evidence-related information (excluding sensitive classified data unless authorized)
3. Purpose of Data Collection
Personal data is collected for the following purposes:
- To authenticate and authorize system users
- To manage case property records efficiently
- To generate barcode-based tracking for evidence
- To maintain accurate audit trails and chain of custody
- To support internal investigations and reporting
- To comply with legal and regulatory obligations
4. Disclosure of Personal Data
Personal data may be disclosed only to:
- Authorized officers within PDRM
- Internal auditors and integrity units
- Government authorities as required by law
No personal data will be disclosed to third parties without proper authorization unless required by law.
5. Data Security
The system implements appropriate security measures, including:
- Role-based access control
- Encrypted data transmission (HTTPS)
- Secure login authentication
- Audit logging of all activities
- Regular system monitoring
6. Data Retention
Personal data and system records will be retained:
- As long as necessary for operational and legal purposes
- In accordance with PDRM data retention policies
- Until officially archived or securely deleted
7. Data Subject Rights
Under the Personal Data Protection Act 2010, users have the right to:
- Access their personal data
- Request correction of inaccurate data
- Withdraw consent (subject to system and legal limitations)
Requests must be submitted through the system administrator.
8. Confidentiality
All users are required to maintain strict confidentiality of:
- Case-related information
- Evidence records
- System access credentials
Unauthorized access or disclosure may result in disciplinary or legal action.
9. Cookies and Tracking
This system may use essential cookies for:
- Session management
- Security authentication
No tracking cookies are used for marketing purposes.
10. Changes to This Policy
This Privacy Policy may be updated from time to time to comply with:
- Changes in legal requirements
- System enhancements
- Internal policy updates
Users will be notified of any significant changes.
11. Contact Information
For any questions regarding this Privacy Policy, please contact:
System Administrator
Criminal Investigation Department (CID)
Royal Malaysia Police (PDRM)